MINUTES FOR JULY 17, 2008
I. CALL TO ORDER/ATTENDANCE
Dave Walker called the meeting to order at 7:09 p.m.
Dave Walker – President – Present
Doug Cunningham – Vice President – Present
Bob Scoular – Treasurer – Present
Sharon Borszcz – Secretary – Present
Tim Kartisek – Present
John Klein – Present
Chris Niebes – Present
II. APPROVAL OF MINUTES
Minutes of the May 15, 2008, meeting had been distributed to the board members and declarant. Klein moved to approve; Niebes, seconded. All voted in favor. Minutes were approved.
III. RECOGNITION OF GUESTS AND VISITORS
None were present.
IV. FINANCIAL REPORT
Bob Scoular had electronically distributed the Monthly Profit and Loss Statement, Monthly Balance Sheet and Budget Analysis to all board prior to the meeting. Copies of these were available to any homeowners in attendance. Scoular reported the club payments had been received. He asked for clarification of Lawncrafters’ billing statements. There was discussion of a lien amount held in escrow waiting to be released pending a dispute.
V. LEGAL REPORT
Dave Walker reported the status of a current lawsuit.
VI. COMMITTEE REPORTS
Club Liaison – John Klein reported payments for the dam, property taxes, and the aerators/fountains. Rob Ross from Eagle with Supt. Tyler Good had inspected the golf course. Several recommendations had been made. Comments were very positive about the excellent food at the club and that the Fox Block Party was a success even with the inclement weather. The board hopes to have this event again next year.
Covenant Enforcement – Chris Niebes reported action taken regarding violations. Homeowners with swing sets that are not in compliance with the covenants will be sent violation notices with the information of how to make their set compliant.
DRC – Doug Cunningham asked Susan Klein to give their report. Sue presented a DRC Log report listing action from 9/21/06 to 7/10/08. This report documents requests for approval and action taken. Once the requested work has been completed, the homeowner is asked to notify the DRC for a completion approval. This committee works very hard to assist homeowners in their requests. The board appreciates all their time.
Evergreen Land Development – Declarant, Dan Auker, was not present.
Lake Management – Bill Tuchek reported spraying was done on the ponds and lake. The aerators/fountains are operating. There was discussion on the lily pads behind the properties on Watercourse.
Local Government – Bill Tuchek had no report.
Welcome Committee – Sharon Borszcz presented Maria Luttrell’s report: 12 baskets delivered and 3 still needing to be delivered. Maria’s report is shared with the club for their membership information. The club is contributing nicely to the basket contents.
VII. OLD BUSINESS
a. Notices of lack of maintenance will be sent out. If no response, they will be cut at homeowners’ expense.
b. Promotion/Block party was very successful.
c. Signage at Rt. 57 - the lack of a sign at the main Rt. 57 entrance was discussed. The board will meet with the club to discuss a solution.
VIII. NEW BUSINESS
a. The conversion of gas yard lights to electric does not follow the covenant restrictions. In order for the conversion to be allowed by the covenants, the declarant must amend the covenants.
b. Capital projects – Tim Kartisek reported a request to extend the sidewalk in the north Torington Dr. cul-de-sac. The issue will be discussed with the declarant. Meers will do the stone work for that area and replace dead plants in September.
c. Mailboxes are still in need of repair with readable numbers for the Township. A letter was discussed.
d. Dave and Tim will inspect the needs of the Willow pond area.
IX. ADJOURNMENT
Walker moved the meeting adjourn at 8:40p.m. Klein seconded. Meeting adjourned.
